Comments on: Clearing up I-9 confusion: Which form should you use now?

By: Mary D.

Mary D. — Mon, 15 Mar 2010 21:30:35 +0000

Denise: The correct form to use has an expiration date of 08/31/12. You can find the form and print it by using the link in the original article found in the last sentence – click on “here.” That link will take you directly to the U.S. Citizenship and Immigration Services page. The download for the I-9 form is at the bottom of the page. I can’t say whether or not what you have done is acceptable, but there is a big effort to self-audit and correct mistakes. Good luck to you.

By: Denise

Denise — Mon, 15 Mar 2010 18:22:06 +0000

I am a new manager and found none of my employees had an I9 filled out so I had them fill out the latest one we had and it is dated 2007. They all have been with the company for atleast one or more years, is this acceptable?

By: Alex S.

Alex S. — Fri, 13 Nov 2009 20:39:57 +0000

Isabel:

I don’t think you can correct the filled out form, you must fill out a new I-9.

By: Isabel Suarez

Isabel Suarez — Fri, 13 Nov 2009 19:19:49 +0000

In the processing of doing an audit I am finding many I-9 Forms filled out incorrectly (information in wrong columns , wrong lines… ). Can I correct the information in section 3 or can I complete a new form?

By: Suzie

Suzie — Thu, 05 Nov 2009 14:06:53 +0000

The instructions right on the I-9 form talk about employees filling it out.

An Independent Contractor would fill out a W-9.

By: Marie

Marie — Thu, 05 Nov 2009 13:49:40 +0000

Does someone know where in The U.S. Citizenship and Immigration Services rules/regs, states that I do not need to fill out an I-9 form for an Independent Contractor?

By: Marilyn

Marilyn — Fri, 30 Oct 2009 14:28:19 +0000

I agree with Mary D – you did not have to do I-9’s for anyone hired prior to the 1986 date.

By: Mary D.

Mary D. — Fri, 30 Oct 2009 13:51:07 +0000

Those question marks in the above post were tick boxes when I put in the text.

By: Mary D.

Mary D. — Fri, 30 Oct 2009 13:48:06 +0000

To: MFred – You really threw me off for a minute when you said every employee (existing?) was required to complete an I-9, not just new hires. I recall going to a government sponsored I-9 seminar and was told that only new employees hired after a certain date would be required to complete the I-9. Here is a copy of the introduction I received at the seminar (Please seee Item #1:

The Immigration Reform and Control Act of 1986 (IRCA) was signed by President Reagan on November 6, 1986. This new federal law contains several far reaching implications for you as an employer ? public and private alike. To assist you in understanding your responsibilities under IRCA, the following information is provided ? based on tentative ? not final ? federal regulations.

IRCA places an affirmative duty on all employers (which includes all governmental entities which hire personnel) to verify the true identity of a job applicant and the applicant’s authority to work in the United States.

Employers must complete Form I-9’s for only people that are actually hired ? a person is hired when he or she begins to work for you. Accurate verification records must be maintained in order to assure compliance with the new law. While United States citizens are automatically eligible for employment, they, too, must provide the required documents and complete an I-9 form.

Employers do not need to fill out an I-9 form for:
? persons hired on or before November 8, 1986 (”grandfather” employees);

? persons who left employment prior to June 1, 1987;

? persons recruited or referred for a fee before June 1, 1987;

? persons employed for domestic work in a private home on an intermittent or sporadic basis;

? independent contractors; or

? persons who are self-employed.

By: MFred

MFred — Thu, 29 Oct 2009 18:00:15 +0000

For that 30 year employee? Back in 1986/7?, every employee was required to complete an I-9, not just new hires. Our office was almost non-existant back then, I remember scrambling to make sure it was done.