Comments on: Feds crack down on I-9s: 4 things HR needs to know

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Mon, 04 Jan 2010 19:02:59 +0000

[...] Feds crack down on I-9s: 4 things HR needs to know [...]

By: Angela

Angela — Thu, 10 Dec 2009 22:18:03 +0000

Hi April,

I don’t believe there are any restrictions on using any color pen. I haven’t been able to find anything. You could double check the Handbook for Employers, which can be found at the USCIS website (copy link below).

http://www.uscis.gov/portal/site/uscis/menuitem.5af9bb95919f35e66f614176543f6d1a/?vgnextoid=31b3ab0a43b5d010VgnVCM10000048f3d6a1RCRD&vgnextchannel=db029c7755cb9010VgnVCM10000045f3d6a1RCRD

By: April

April — Thu, 10 Dec 2009 22:08:11 +0000

Is there any restriction on using a red pen to fill out the I-9s?? (can anyone provide a source for this?)

By: Rhonda

Rhonda — Tue, 08 Dec 2009 22:02:20 +0000

how would you fix the mistakes that show a date in section 2 that is beyond the 3 business days?

By: Glenn

Glenn — Wed, 25 Nov 2009 05:00:09 +0000

Until we have Americans that are willing to work these low-end jobs what is an employer to do? You hire somebody to do a job and after 3 days they walk off the job because they think they are to good for this kind of job. Or better yet they come right out of High School and want to make $12 an hour. What a joke! The employer needs these jobs done. As long as the government pays people to set at home and do nothing the employers should be able to do what ever he can to keep his business running, and to keep other Americans in jobs. It’s not greed, it’s not wanting to lose their investment. Stop Welfare and make them work and there would be no hiring of “undocumented workers”.

By: DMHR

DMHR — Mon, 12 Oct 2009 20:30:14 +0000

I have only been with this company for 5 months and while doing the I-9 audit, I’ve noticed that the previous corrections made were done so by using white-out. Do I need to complete a new form for each of those? Anytime a new DL was brought to the HR Coord, she would white out the previous exp date and write the new one on the I-9.

By: Camille

Camille — Mon, 12 Oct 2009 18:06:27 +0000

Della,

You may choose to repair I-9s with errors or complete a new I-9, it is your choice. If you choose to repair remember to make the correction by drawing a single line through the error, making the correction, initialing and dating the change. Never change information in Section 1 as this is information to be completed by the employee. You may request the employee make a change in Section 1 following the same process of drawing one line through the mistake and initialing and dating every correction. If you choose to complete a new I-9, be sure to keep the old one too.

Having an I-9 expert conduct the audit or at the very least receiving training from one may be a good action step for you and your company. Many in house audits result in issues related to repairing forms, discrimination, and ultimately result in mistakes that will cost an employer when audited by ICE. Visit http://www.I-9okay.com for information about training and expert audits.

By: DMHR

DMHR — Mon, 12 Oct 2009 17:58:45 +0000

Thanks for the info. I’ve never seen a SS Card that said ‘not valid for work’. Thanks again.

By: Camille

Camille — Mon, 12 Oct 2009 17:53:19 +0000

The Social Security card is never used as a form of ID, it is a List C item which is a work eligibility document. Some SS cards actually say “not valid for work”, those would be unacceptable as a List C document.

If the cards in questions were accepted as ID documents then you have not fulfilled your responsibility in completing the I-9. You must inspect an acceptable ID from List B AND an acceptable work authorization document from List C and the document information must be recorded in the correct place in Section 2 of the I-9. Alternately, you may accept one document from List A which proves both ID and work eligibility.

If during the audit you discover the incorrect documents were accepted as ID it is appropriate to “re-do” the I-9 either by marking one line through the error and recording the correct information or by having the employee complete a new I-9, you should inspect and record the correct documents, and staple it to the “old” I-9 for storage.

The website http://www.I-9okay.com has a great FAQ page about I-9 compliance.

By: mkh

mkh — Mon, 12 Oct 2009 17:45:52 +0000

http://ssa-custhelp.ssa.gov/cgi-bin/ssa.cfg/php/enduser/std_adp.php?p_faqid=1695&p_created=1204309246&p_sid=z9u5HeKj&p_accessibility=0&p_redirect=&p_lva=&p_sp=cF9zcmNoPTEmcF9zb3J0X2J5PSZwX2dyaWRzb3J0PSZwX3Jvd19jbnQ9MTAsMTAmcF9wcm9kcz0mcF9jYXRzPTE2JnBfcHY9JnBfY3Y9MS4xNiZwX3NlYXJjaF90eXBlPWFuc3dlcnMuc2VhcmNoX2ZubCZwX3BhZ2U9MSZwX3NlYXJjaF90ZXh0PUlERU5USUZJQ0FUSU9O&p_li=&p_topview=1

Copy link in your browser. I suggest using the “find” feature to locate the various versions using this phrase.