Human Resources News & Insights

Here’s the new I-9 you need to start using Jan. 22

If you haven’t grabbed the new Form I-9 yet, here’s what you need to know about it. 

For starters, employers must start using the revised Form I-9 (dated 11/14/2016) by Jan. 22, 2017.

Until then, the U.S. Citizenship and Immigration Services (USCIS) agency is allowing employers to use the old Form I-9 (dated 03/08/2013) for a grace period, which ends Jan. 21, 2017.

The new Form I-9 (PDF) and the instructions for using it, can all be found on the USCIS’ website.

Some notable changes:

  • It asks for “other last names used” rather than “other names used”
  • The certification process for certain foreign nationals has been streamlined
  • It has dedicated areas for adding additional information, rather than having to add it in the margins
  • Prompts have been added to help ensure information is entered correctly, and
  • Multiple preparers and translators can now be entered.

USCIS is also saying that the revised Form I-9 is easier to complete using a computer, thanks to:

  • Drop-down lists and calendars for filling in dates,
  • On-screen instructions for each field
  • Easy-to-access full instructions, and
  • An option to clear the form and start over.
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