Comments on: What if you get a ‘no-match’ letter from the Feds?

By: Linda

Linda — Sat, 18 Oct 2008 02:39:15 +0000

A no match letter can be caused by something as simple as the payroll clerk missing a middle initial when entering a new employee into the payroll system. This has happened to me and a simple letter with a copy of my SS card to the SSA corrected the problem.

By: Stefanie

Stefanie — Mon, 06 Oct 2008 19:06:11 +0000

The problem with the E-Verify is it states you can not use it for pre-employment. You must hire this person and then you can perform the check within 3 days of the I9 from being completed. So if there is a problem with a SS number, they could work for up to 90 days then leave. The company would still get a no-match letter.

By: Judy

Judy — Tue, 30 Sep 2008 14:46:38 +0000

All good comments. I have not had this issue where I am now employed. We do do background checks – Driver’s License (as most of the employees are required to drive company vehicles and transport clients of the Agency), criminal and Education Verification. We also fingerprint every employee as well. I would observe the 90 days as that is what the government uses just to avoid any possible lawsuits.

By: Melissa Smith

Melissa Smith — Mon, 29 Sep 2008 22:59:57 +0000

What about pre-employment checks? We recently had a background check, done as part of our regular pre-employment screening, that came back with the Social security number on the death registration index. Are we to hold the position? Do we give the applicant time to bring in other documentaion? If so, for how long?

By: Kristin P

Kristin P — Mon, 29 Sep 2008 22:30:15 +0000

We have a list of policies and procedures, and according to the Mismatch procedure we have, it says the employee has 21 days to bring in appropriate documentation before they face termination. Now does this policy vary from company to company? Or is it 90 days for everyone? 21 days?

By: Deborah Kopki

Deborah Kopki — Mon, 29 Sep 2008 21:42:33 +0000

The very reason we use the Department of Homeland Security E-Verify system – We have used the system since 2001 and have had no problems like the article mentions…

By: Gene McIntyre

Gene McIntyre — Mon, 29 Sep 2008 19:53:11 +0000

We tell our team members that they have 3 days to proof their legal eligibility to work in the US. 98% of the time, they either immediately admit their paperwork is illicit or they never come back to work. We recently had a case, where it was a mistake and the team member was able to bring in the documents and clarify her right to work. No problem, she kept her job. They key is how you word it. No, you can’t terminate someone because they are identified in a no-match letter, but you can request they contact the social security office and you can request them to prove their eligible to work in the US by presenting original documents listed in lists A or B and C of the I-9. Thanks.