Choosing HR management software is a big job, with big risks. You can increase your chances of making the right choice if you avoid these common mistakes.
These come courtesy of compareHRIS.com:
1. Not determining your needs upfront. Make a list of what you need the software to do for you, and refer to the list as you go through the selection process. It can be easy to lose sight of your goals if you don’t set them in the beginning.
2. Not looking at enough systems. What’s “enough”? Consider starting out by looking at six to nine vendors. Yes, that seems like a lot — and a lot of work. But consider what’s at stake. As you prequalify these vendors and review the systems, you’ll eventually narrow your list down to two or three products that meet your needs. At the very least, reviewing a larger number of systems will will make you more knowledgeable about the capabilities of what’s out there.
3. Not prequalifying the vendors. Once you have your needs determined and have created a list of vendors to review, you’ll want to prequalify the vendors. How to do that: Basically, you’re going to have certain needs, requirements or a budget that may eliminate some vendors right off the bat. You might require an integrated payroll system or an interface to your existing payroll system. Maybe you only have a budget that is set in stone. On your first call with the vendors, let them know that the product has to meet your specific high level needs, requirements and budget or there is no reason to setup a demo. That’ll save everyone a lot of time.
4. Not getting budget pre-approved. If you don’t get the money approved before hand, you might end up wasting your time.
5. Not making sure the scope is fully outlined. When you receive a quote for the software, support, and the implementation, make sure everything you need in the implementation is outlined. If you need a custom interface created between the HR software product and your payroll system, make sure it’s addressed in the implementation scope. The same goes for specific custom reports you may need generated or information that may be imported into the new product.
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