A nonexempt employee’s doctor said the employee needs to take 15-minute rest breaks every hour for her medical condition. She’s using intermittent FMLA for these breaks. Do we need to pay her for this time?
Quick Answer
The breaks need not be paid unless they are provided on a paid basis to all other nonexempt employees.
Legal Perspective
Fuller Law Group
San Diego, California
No, not for all of them, says employment law attorney David Monks ( dmonks@fullerlawgroup.co) Fuller Law Group P.C. in San Diego, California.
Federal law recognizes the general rule that breaks of 20 minutes or less must be paid because such breaks are mainly for the employer’s benefit (because the breaks promote employees’ efficiency and welfare).
In this example, however, the breaks primarily benefit the employee. For that reason, they are not compensable. It is important to remember, though, that the employee is entitled to the same number of paid breaks as non-FMLA employees. So, if the company provides, say, one paid 10-minute rest break every four hours of work (that’s the law in California), then an FMLA-covered employee is entitled to at least 20 minutes of paid break time in a full day.
HR Insight
Vaxcel International Co. Ltd.
Carol Stream, Illinois
The only breaks that need to be paid are breaks that all employees receive, according to HR Manager Kim Schrader. Otherwise, the breaks fall under FMLA and are for the employee’s benefit, not the employer’s benefit.
For example, if all employees receive two 15-minute breaks then two of the breaks need to be paid, while the rest of the breaks are unpaid and covered through FMLA.
CertiK
New York, New York
It’s up to the company, says HR Leader Erin ImHof.
Generally, FMLA is not paid. However, the company can pay the employee if it wants, but it needs need to be aware of the precedents that are in place and that are set by such decisions.
Oriana House Inc.
Akron, Ohio
It depends on your company’s practices regarding unpaid breaks, says Director of HR Jodi Glitzenstein.
For example, many smokers take breaks each hour — are those breaks unpaid? Do other employees have to take unpaid breaks when they are away from their desks chatting with friends? As long as there is consistency in how you handle breaks, there shouldn’t be a problem.
Key Takeaways
- Short rest breaks must be paid if they primarily benefit the employer.
- Breaks of up to 20 minutes generally must be paid because ordinarily they primarily benefit the employer.
- If a short break primarily benefits the employee, it need not be paid.
- The FMLA expressly provides that FMLA-protected leave may be unpaid.
- Repeated breaks provided specifically to accommodate an employee’s serious health condition under the FMLA primarily benefit the employee and thus are noncompensable.
- In some cases, the Americans with Disabilities Act may require employers to provide extra breaks as a job-related accommodation to an employee’s disability. These breaks need not be paid unless they are provided on a paid basis to other employees.