Lean HR, Big Liability: Document Retention for Solo and Small HR Teams

Program Summary

In this live, instructor-led 60-minute webinar, you will learn how to manage personnel document retention the right way, without a large team, an expensive system, or a law degree.

Solo and small HR teams carry an outsized compliance burden.  When a DOL probe, EEOC investigation, or ICE audit lands on your desk, you need to know that your records are organized, complete, and defensible.  Too often, small HR departments are running on instinct and outdated practices, leaving the organization exposed to serious legal and financial risk.

This program will show you exactly what to keep, how long to keep it, and how to build a retention system that works for a lean team operating at full speed.

Join us to discover:

• The retention requirements every HR professional must know, including I-9, payroll, FMLA, ADA, and performance documentation
• Why small HR teams are disproportionately exposed during audits and what you can do right now to close the gaps
• How to build a simple, defensible retention schedule without outside counsel or a dedicated records team
• Which documents create the most legal liability when mishandled, lost, or destroyed too early

Program Highlights

What to Keep and for How Long: Stop Guessing, Start complying

• Retention timelines for the documents most commonly mishandled by small HR teams
• How federal and state requirements overlap, and where state law raises the bar
• A practical retention schedule framework you can put to work immediately

Building a System That Works for One: Set It Up Right the First Time

• How to organize both paper and electronic records securely when resources are limited
• Methods for managing access, storage, and disposal without dedicated IT support
• Tips for staying current when regulations change and you have no team to delegate to

Audit-Ready Without the Panic: Protect Your Organization Before Problems Arise

• How to prepare for an OFCCP audit, EEOC investigation, DOL probe, or OSHA inspection
• The most common document retention mistakes that create legal exposure for small employers
• Ways to handle employee requests for file access while maintaining compliance and confidentiality

Question and Answer Session

Bring your most pressing records questions.

During the live Q&A, you will have the opportunity to ask questions about real compliance situations and receive practical guidance you can apply at your organization right away.

ABOUT THE SPEAKER

Tricia Richardson

Tricia Richardson, CPP, SPHR, SHRM-SCP provides clients with direct payroll assistance, information, education, consultation, and even empathy, in her role as a Consultant.Tricia has more than 25 years of experience in all aspects of workforce management (payroll processing, taxation, employee handbooks, human resources, benefits, etc.). Tricia is a Payroll and Human Resource “nerd” who enjoys reading Internal Revenue Code.