W-9 Form Processing for 2025: Vendor Set Up & Tax Classifications

Tuesday, March 4th, 2025 at 1PM (ET)

📽 Can't make it live? No worries!
All registrants will receive the full recording after the event.

Accurate vendor setup and maintenance starts with a clear understanding of the latest IRS Form W-9, including when to accept it, and when to send it back for correction. In our interactive instructor-led 75-minute event, discover how to effectively navigate the complexities of W-9 processing. You'll learn guidelines to ensure compliance, minimize risk, and streamline vendor management in a constantly changing regulatory landscape. Join us as we cover:
  • Latest Form W-9 compliance requirements and their impact on your organization
  • Techniques to validate and reject incorrect W-9 forms to ensure compliance.
  • How to mitigate risks associated with incorrect tax classification and backup withholding
  • Best practices for maintaining accurate vendor records to avoid penalties and reduce fraud
 

Program Highlights

Ensuring Compliance: How to Navigate the Latest W-9 Changes
  • IRS Form W-9: tax classifications & submission guidelines
  • Solutions for determining when a W-9 form must be rejected
  • How to handle various tax classifications and withholding requirements
  • Keys to avoiding penalties for outdated or incorrect W-9 forms
Reducing Risk: Minimize Exposure to Penalties &  Fraud
  • Methods to verify the validity of vendor tax identification numbers
  • Best practices for vendor onboarding and monitoring to reduce fraud
  • Navigating the backup withholding process and documentation
Streamlining Processes: Optimize Your W-9 Collection & Management
  • Efficiently collect and manage W-9 forms using electronic and substitute formats
  • Learn how to align your organization’s procedures with IRS requirements
  • Benefits of using substitute W-9 forms to gather vendor information
Question and Answer Session - have your questions and unique challenges addressed  

About the Speaker

Debra Richardson is an accounts payable speaker, trainer, and consultant. An accredited Accounts Payable Manager, Procure-to-Pay Manager, and Payment Reporting Specialist, she has over 20+ years’ experience in accounts payable, accounts receivable, general ledger, and financial reporting for Fortune 500 companies including Verizon, General Motors and Aramark. She has worked in the  Telecommunications, Automotive, Healthcare, and Oil & Gas industries. As a practitioner, Debra focused on Global Vendor Maintenance for US, APAC, EMEA, and LATAM countries, managed a team of 17 processing over 2,000 vendor requests per month, and maintained 140k+ active vendors across seven accounting systems.  Responsible for issuing over 24k+ IRS 1099s, she was also successful at establishing internal controls and authentication to prevent fraud in the vendor master file. Debra now focuses on helping Accounts Payable and Procurement Teams protect the Vendor Master file from Fraud by providing training, content, and resources to clean up vendor data and clean up vendor processes to pay the right vendor.  

Program Benefits

In our 75-minute program, you’ll discover how to apply the latest W-9 processing techniques to improve your organization’s compliance and vendor management. You’ll gain tools to reduce the risk of penalties, prevent fraud, and streamline your W-9 handling processes. If you'd like this program customized for your organization, call us at 1-800-964-6033. We're certain we can fulfill your training needs, while making it fit in your budget!
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$199.00

HRCI CREDITS

This program has been approved for 1.25 (HR (General)) recertification credit hour toward aPHRTM, aPHRiTM, PHR®, PHRca®, SPHR®, GPHR®, PHRiTM and SPHRiTM recertification through the HR Certification Institute. Learn more at hrci.org

NASBA CREDITS

Credit Hours:

1

Field of Study:

Finance

Program Level:

Basic Knowledge

Prerequisites:

None

Advance Prep:

None

Delivery Method:

Group Internet Based

Progressive Business Conferences is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org

SHRM CREDITS

HRMorning is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. This program is valid for 1.25 PDCs for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit www.shrmcertification.org.